A Team Structure Chart that shows our proposed Team Structure for a typical commercial project:





A Director of Trundley will be involved with the project from inception to completion, acting as the Director Responsible, with an overall watching brief on all elements of the project. The director will probably be involved for at least one day per week, but this involvement will fluctuate, allowing him to be involved more during the complicated or busy parts of the project and less during other times.

The project will also have a Project Co-ordinator and Site Surveyor responsible for drawing and document administration and will provide measurement of the works.

The involvement within any project can very dramatically however we ensure that from the initial brief obtained the level of manning if appropriate where Quality, Time and Cost Control is of prime importance.

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The Control of Quality on the site is the responsibility of whichever Consultant is named against that Contract Package. Usually the Architect oversees the quality of, for example, facing brickwork, plastering, joinery and glazing items, whilst the Services Consultant oversees the quality of the mechanical, electrical and similar installations.

It is, however, the Construction Manager who has overall responsibility for the quality of the workmanship on the project and this task is best undertaken by constant monitoring and supervising of the work as it is being installed.
All members of the project team are very experienced at undertaking this role and all members of the proposed team have expertise when it comes to commercial Projects.

Included in our Team Structure is a Site Surveyor and an M & E Co-ordinator, and both of these individuals will have a key role to play in overseeing Quality Control. The Control of Quality on the site is the responsibility of whichever Consultant is named against that Contract Package. Usually the Architect oversees the quality of, for example, facing brickwork, plastering, joinery and glazing items, whilst the Services Consultant oversees the quality of the mechanical, electrical and similar installations.

It is, however, the Construction Manager who has overall responsibility for the quality of the workmanship on the project and this task is best undertaken by constant monitoring and supervising of the work as it is being installed.

All members of the project team are very experienced at undertaking this role and all members of the proposed team have expertise when it comes to commercial Projects.

Included in our Team Structure is a Site Surveyor and an M & E Co-ordinator, and both of these individuals will have a key role to play in overseeing Quality Control.


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	Feasibility studies
	Preparation of the Estimate of Prime Cost.
	Establishment of Work Packages and their cost budgets.
	Carry out detailed cost analysis and arithmetical checking of the tendering contractors priced documents and submit a report to the Employer.
	Comparison of cost budgets and tenders.
	Alter specifications to reduce costs and possibly re-tender to alternative contractors for those tenders that exceed budgets.
	Monitor and control the activities of each Trade Contractor on site from a cost perspective.
	Total responsibility for the financial and contractual administration of the Trade Contracts, including the management of all changes and variations by issue of change documentation, instructions, notices and certificates.
	Carry out Interim Valuations for each Work Package. Raise Valuation Certificates for approval and payment by the Employer.
	Issue of financial statements to the Employer reporting on the anticipated final cost of each Trade Contract and the Project as a whole, comparing actual costs against the Estimate of Prime Cost.
	Produce Movement statements each month, identifying variations since the last report, incorporating reasons for costs increase/decrease.
	Prepare and agree final accounts with each Trade Contractor, issue of the Final Account Statement.
	Provision of a detailed statement of final cost to the Employer and make recommendations for final payment where appropriate.

The monitoring of progress on site is done by analyzing the overall Construction Programme, producing secondary Programmes for each element or area of the building and comparing these with the original target dates in the agreed Constraints Programme.

Once these Secondary Programmes are tabled, they will then be used as management tools for reporting progress to yourselves as the Client.

Examples of our use of these procedures will be explained to you during out presentation, using previous projects as examples.

We detail below the key meetings that are held, chaired and minuted by the Construction Manager as a key tool in ensuring that regular progress of the works is maintained throughout the Project:



The Construction Director will hold, chair and minute monthly Employer Meetings, in which details of progress, cost and quality will be discussed and comprehensively reported upon.

The Construction Manager will hold, chair and minute regular Design Team meetings where the ongoing design development of the project will be discussed, together with Project costs and progress. The design proposals submitted by the Trade Contractors that have design responsibility will be reviewed at these meetings between the Design Team and the Employer.

The Construction Manager will hold, chair and minute a Pre-start Meeting with each of the Trade Contractors. This gives an opportunity for the Project Team to meet the Trade Contractors site team, advise the Trade Contractor of the current situation with the progress of the works and remind the Trade Contractor of the site rules contained within Contract Documentation and Health & Safety Plan.

The Construction Manager will hold, chair and minute a Pre-start Meeting with each of the Trade Contractors. This gives an opportunity for the Project Team to meet the Trade Contractors site team, advise the Trade Contractor of the current situation with the progress of the works and remind the Trade Contractor of the site rules contained within Contract Documentation and Health & Safety Plan.

The Construction manager will hold, chair and minute regular Design Co-ordination meetings with the Trade Contractors that have a design responsibility. The design methods, proposals and installation procedures for their works will be discussed and reviewed.

The Construction Manager will hold, chair and minute regular Progress Meetings with each of the Contractors to review their performance on programme, quality and safety matters. These meetings are to be attended by the Contractors Site Manager together with his Contracts Manager so that the opportunity exists at regular intervals for any unsatisfactory issues to be brought to the attention of senior management.

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